Office Administrator

  • General & Administration
  • Toronto, Canada

Office Administrator

Job description

We are looking for a rock-star Office Administrator to ensure our Toronto office is an awesome place to work. You will create a welcoming, clean and efficient office experience.  You will be part of an international team, thus coordination with our head office will be needed. You will also support the management team in their daily responsibilities.  An HR or recruitment background is a definite plus.


At Sentiance people come to have an impact and learn.  You’ll be a part of an international team brought together by a culture of technical excellence, grit and integrity.  You’ll find our compensation and rewards competitive and of course, we have all the start up essentials.  Better yet, expect an agile and flat structure, dynamic growth opportunities, flexibility, and an openness for the curious.

 

Key responsibilities

  • Manage visitor & telephone reception

  • Manage invoices and expenses

  • Take care of travel booking and additional arrangements (taxi, accommodation, lunch etc.)

  • Manage correspondence and documentation

  • Manage office matters (rent, landlord, other services)

  • Manage vendors, negotiation and bidding for office supplies, catering, furniture and related equipment.

  • Maintain a clean and efficient office that maximizes team productivity 

  • Manage (healthy) snacks and office supplies 

  • Support marketing and product administration

  • Support well being, and people and culture activities

  • Support recruitment efforts where needed

Requirements

Desired skills and expertise

  • Proactive and autonomous

  • Excellent communication and interpersonal skills (written, verbal)

  • Detail-oriented / meticulous, and highly observant 

  • Strong organization skills 

  • Receptive to feedback 

  • Powerpoint skills

  • Positive and enthusiastic presence

  • Results oriented mindset

  • Post Secondary education preferred, students may apply

We offer

  • Full time (part time could be considered at 20 hr/per week during the day (can be flexible on schedule)

  • Informal friendly environment

  • Start up atmosphere

  • Growth opportunities

  • Good benefits